Hockliffe Lower School

Pupil Absence

Absences for sickness

If a child is unwell and unable to attend school parents must inform the school of the reason for a child’s absence on the first day by ringing the office and leaving a message on the dedicated absence line. Absences in excess of 5 days require a written parental note or completion of the Sickness Absence Form (pink) which can be collected from the indoor parents’ notice board or found here. This is in addition to the telephoned message.

Appointments for medical purposes, days of religious observance or other reasons

If a child is going to be absent for part of a school session for a doctor, dentist or other appointment the school must be notified in advance either by a written note or completion of the Appointments Absence Form (green) which can be found here.

When collecting and returning a child for such purposes parents should ensure that the class teacher and the office are aware. The Signing In Book in the reception area must be completed.

Application for Leave of Absence

Please complete the online form which can be found here, if possible, at least 4 weeks before the date when the absence is to start. Before the decision is made, the following factors are taken into consideration. Attendance %, clash with test dates, educational progress and other educational factors.

Please note: The regulations make it clear that headteachers may not grant any leave of absence during term time unless there are exceptional circumstances. For further information please contact the Access and Inclusion Service on 0300 300 6826. Fixed penalty notices may be issued if the absence is not authorised and still taken. If a leave of absence request exceeds 5 school days (10 sessions), then the school can request a Fixed Penalty Notice be issued to both parents or carers.


On occasions children return to school not having completed their course of treatment. A member of staff may administer prescription medicines at school if the consent form is completed. Only medication prescribed by their GP specifically for your child can be given.

Please click here to download:

Parental Permission for the School to Administer Medicine Form (short term)
or the Parental Permission for the School to Administer Medicine Form (long term)

Illness and injury at school

When children have minor injuries during the day general first aid procedures are followed in line with the school’s first aid policy. Staff qualifications are regularly updated. If a child is taken ill at school, or injuries are more serious, every effort is made to contact parents. Parents must ensure their child’s list of daytime contacts is up to date.

Medical Information

When children start school the admission form asks for medical information. Please complete as necessary. It is vital that this medical information is kept up to date since conditions such as asthma and allergies can develop at any stage so please inform the school office in writing so that children’s medical records can be amended and staff informed.

Health Checks

As part of the Healthy Child Programme, every child in Reception will be seen by a nurse to measure their height & weight.


Hearing tests are taken as part of the health screening process, upon request, or if a child is known to have problems.